3.01 Meetings:
The Annual Meeting of the Corporation shall be held on the first Saturday or Sunday of November in each year commencing with the year 1969. Said meeting shall be held at 2:00 P.M., in the Lodge at Lake Wildwood, unless the Board of Directors shall, by appropriate action, otherwise designate.
• A member may vote by submitting an Association-issued ballot to the Association or its designated agent by mail or other means of delivery specified in the Declaration or By-Laws.
• The Association may, upon adoption of the appropriate rules by the Board, conduct elections by secret ballot, distributed by the Association, whereby the voting ballot is marked only with the voting interest for the member and the vote itself, provided that the Association shall further adopt rules to verify the status of the member issuing a proxy or casting a ballot. A candidate for election to the Board or such candidate’s representative shall have the right to be present at the counting of ballots at such election.
• Special meetings may be called by the Board of the Association at any time in the manner hereinafter provided. A special meeting may also be called upon written petition of twenty percent (20%) of the members of the Association. Petitions shall also set forth the purpose for which the special meeting is to be called. Special meetings shall not consider any other business than that specified in the notice of the meeting.
3.02 Notice of Members’ Meetings:
Written or printed notice stating the place, date and hour of the meeting, and in case of a Special Meeting, the purpose or purposes for which the meeting is called, shall be delivered not less than ten (10) days, nor more than thirty (30) days before the date of the meeting, either personally or by mail, at the direction of the Board of Directors, to each member entitled to vote at such meeting. If mailed, such notice shall be deemed to be delivered when deposited in the United States Mail, addressed to the member at his address as it appears on the records of the Association, with postage thereon prepaid; or, such notice may be published by or under the auspices of the Association and distributed generally among the members of the Association.
3.03 Location of Member Meetings:
Meetings of the members of the Association shall be held at the Lodge at the Lake Wildwood Development unless the Board of Directors shall otherwise designate. The notice of a meeting of the Association shall contain the date, time and address of the place where the meeting is to be held. In any event, such meetings shall be held within fifty (50) miles of Lake Wildwood.
3.04 Quorum:
A quorum at any annual or special meeting of regular members shall consist of regular members representing ten percent (10%) of the number of such members entitled to vote, personally present or by proxy in writing filed with the Secretary of the Association. At least 10% of any quorum shall consist of members personally present. If there be no quorum present, the meeting may be adjourned by those present. If a notice of such adjourned meeting is sent to all regular members entitled to vote thereat, contains the time and place of holding such adjourned meeting, a statement of the purpose of the meeting, and that the previous meeting failed for lack of quorum, and that under the provisions of this section it is proposed to hold the adjourned meeting with a quorum of those present, then, at such adjourned meeting, any number of regular members entitled to vote thereat shall be sufficient to transact business.
3.05 Voting Privileges:
Any person who is a member in good standing of the Association, as that term is defined herein, shall have the right to vote at any meeting, or on any question submitted at such meeting.
3.06 Conduct of Meetings:
Current edition of Roberts Rules of Order shall be used as the guideline of conduct in all meetings of the members of the Association including the Board of Directors meetings. A Parliamentarian, not a member of the Association appointed by the Board of Directors, shall be in attendance at the Annual Meeting.